Just the Facts: Safety Management Systems


The   Ministry of Health has directed all Health Regions to
implement a Safety Management System (SMS) in health care facilities where   they have the greatest amount of injuries. This system is intended to reduce   workplace injuries in the Health Care sector.

Health care worker injuries are the highest number of Workers’ Compensation Board (WCB) claims; therefore, the Government is now requiring that health care facilities/services with the highest time loss claims, implement this system. The Saskatchewan Association for Safe Workplaces in Health (SASWH) is the safety association with equal union/employer representatives for the health sector.

SASWH has developed a tool to assist health care Employers in this regard. However, it is not mandatory that Employers use their system; yet the Health Care Unions (SEIU-West, SUN, CUPE, HSAS, and SGEU) are urging them to do so. Either way, for the targeted facilities a program must be implemented within a defined timeline.

The SASWH has recommended that 20% of health care facilities with the highest level of injury claims do self-assessments.

What is a Safety Management System (SMS)?

  • It is a process to reduce the risk of injury in the Heath Care sector. It is a collection of documents, forms, procedures, policies, practices, training and communication required to effectively manage health and safety in the workplace. In short, it is a safety program.
  • Part of the system requires an assessment to occur in the health care facilities were there are the highest level of workplace injuries within each Health Region. The Ministry has determined that each of the Health Regions must have a plan in place by March 31, 2013 towards the implementation of an SMS.

Who should be involved in the SMS?

  • Workers need to be involved directly in program development. Workers are exposed to hazards and have a good idea of the current realities they face each day in the workplace.
  • Specifically, we believe that Occupational Health and Safety (OH&S) Committee members should be included as part of the Assessment Team.

What will be happening in my workplace?

  • Each Health Region must determine by December 31, 2012 how they will begin their self-assessment process and which tool they will utilize.
  • In targeted facilities within your Health Region, assessors may be using a variety of methods to gather information from those worksites where the highest injury rates exist. They will be observing the workplace, interviewing workers to see if they have been properly trained in Occupational Health and Safety procedures and protocols and they will be requiring documented proof from the Employer that proper policies are in place.
  • Based on the result of the assessments, we expect the Employer will have to make changes to ensure that they are doing everything possible to make the workplace safer.



SEIU-West wants to be very clear. It is our expectation that OH&S Committee members are provided the opportunity to participate in the SMS. We have notified all Health Care Employers of this request and await confirmation from them as to the structure/composition of their Assessment Teams. We have asked the Minister of Labour Relations and Workplace Safety to direct this as well. It is time for true prevention of injuries in Health Care and it is vital that workers have a say in this.



Please encourage your employer to utilize the Health and Safety Committee members in the development and implementation of an SMS in your workplace.

If you are chosen for an interview with the Assessment Team:

  • Please make sure that you identify all hazards in the workplace.
  • Please indicate if and where training or resources (such as safe staffing levels) are lacking.

For a printable PDF version of this information, click here.

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